Privacy policy

1. General Information

Ubivis is a service provided by Geckosoft Group SRL. The official website is https://ubivis.work. For any privacy-related inquiries, you can contact us at [email protected]. Our registered office is located at Borgo Stretto, 3, 56127 Pisa (PI). We are committed to complying with all applicable data protection laws, including the General Data Protection Regulation (GDPR) and relevant national regulations.

2. Types of Data Collected

Customer (Lead)

We collect and process the following personal data in strict accordance with applicable regulations:

- Full Name (mandatory for identification purposes)

- Email Address (mandatory for communication purposes)

- Location and city of interest (optional but useful for customized services)

Partner (Lead)

We collect the following data for professional collaborations and business operations:

- Business Name (mandatory for identification purposes)

- Location (mandatory for operational relevance)

- Email Address (mandatory for communication and business correspondence)

- Website (optional for reference and professional validation)

- Contact Person’s Full Name (optional but useful for direct interactions)

- Phone Number (optional for more immediate communication)

Cookies and Tracking Technologies

We use cookies and similar tracking technologies strictly under the explicit consent of the user. These tools allow us to analyze user behavior, enhance the website experience, and conduct targeted marketing campaigns.

3. Purpose of Data Collection

All data collected is utilized for legitimate business and service improvement purposes, including but not limited to:

- Lead generation and customer relationship management for both customers and partners (coworking spaces)

- Marketing campaigns and outreach efforts

- Statistical analysis and performance evaluation to improve website functionality

- Ensuring compliance with legal obligations and responding to regulatory requirements

4. Data Retention and Protection

All personal data is retained indefinitely unless an explicit request for deletion is received from the data owner. In compliance with GDPR principles, we implement robust security measures, including encryption, access controls, and secure storage to prevent unauthorized access or breaches.

5. User Rights

Under GDPR and other relevant regulations, users have the following rights concerning their personal data:

- Right to Access: Users can request access to their stored personal data.

- Right to Rectification: Users can request corrections to any inaccurate or incomplete data.

- Right to Erasure: Users can request the deletion of their personal data unless legal obligations prevent such action.

- Right to Restrict Processing: Users may request to limit the use of their data under certain conditions.

- Right to Data Portability: Users can request their data in a structured, machine-readable format.

- Right to Object: Users can object to the processing of their data for specific purposes, including marketing.

To exercise any of these rights, users may contact us at [email protected].

6. Cookies and Tracking

We employ cookies to track user activity and monitor navigation patterns for analytical and marketing purposes. This enables us to enhance our services and offer personalized experiences. Data related to searches for coworking spaces or other activities is stored in an anonymized format unless explicit consent for full tracking is granted by the user.

7. Legal Compliance and Obligations

Ubivis adheres to all data protection laws, including but not limited to GDPR, ensuring that all data processing activities are carried out lawfully, fairly, and transparently. We cooperate fully with regulatory authorities and implement policies that align with compliance frameworks to mitigate legal risks and uphold user privacy rights.

8. Changes to the Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time to reflect regulatory changes or operational adjustments. In the event of significant modifications, prior user consent will be revoked, and users will be required to re-accept the policy upon their next visit.

9. Contact Information

For any privacy-related questions, concerns, or complaints, users may contact us via email at [email protected]. We are committed to responding to all inquiries in a timely and transparent manner.